The Supplemental Internship Fund (SIF) is one of the core programs of the WBLRC. The Work-Based Learning Resource Center allocates funds based on school applications, confirms students' eligibility for employment, and processes payroll on their behalf.

We are continuing to update the site as we prepare for Fall. Please check back often for changes.
Last Update 4/10/17

SY 2016-17 Program Dates and Allocation Announcements - (to download a copy, click here)
Fall Allocations will be announced by the end of September.
  • Please note: due to increased placements this summer (double the number from 2014), we have significantly less funds available for the school year – currently 31% less than was available last year. This will impact funds available at schools.

  • Before interviewing students or making financial commitments to students or partners for the fall, please wait for your allocation, or confirm there are funds available in the school budget or school's VTEA funds to cover any commitment you make.



Fall 2016
16 weeks
Spring 2017
16 weeks
Summer 2017
6 weeks
CTE Summer Scholars
7 weeks
Nominations Accepted
10/03/2016 - 11/25/2016
01/03/2017 - 03/31/2017
04/21/17 – 06/28/17
Internal process
Working Dates
10/15/2016 – 02/03/2017
02/04/2017 - 05/26/2017
07/10/2017 - 08/18/2017
Boot Camp: 7/5/17-7/7/17
Work Dates: 7/10/17-8/16/17
Final Presentations: 8/18/17
Notification of Spring Allocations: 01/10/2017
Notification of Summer Allocations: 05/05/17

SIF Payroll Nomination Process
Please discard/destroy all old versions of application forms. Old application forms will not be accepted.
New forms for SY 2016-17 have been uploaded below.

New Online Application / Payroll System:
We are adopting a new online system for applications and payroll. This will reduce paperwork and provide online access to enter applications and check their status, and track budgets and electronic payment to students through payroll cards.

(Note – this is valid only for SIF students. Students paid at school, and paid from certain grant funding sources will still have to be processed through Galaxy / Applicant Gateway).

Internship Management System - Guidance Document - New versions have been released and there are updates. this document will be updated, as the system develops, please check back regularly for new versions.Latest update currently in progress


Please check back for new Guidance Documents


Please have students complete SIF 1 and SIF 2 forms and hold until new system is live. You will be using the information on the SIF 1 form to populate the application in the on-line system. You will still need to submit the signed SIF 2 below via email to our office.

CTE Internship Application Best Practices - update to come


CTE Internship Application Checklist - updated 4/4/17



1) Complete Internship Host Application
Each host organization must complete one application per year which covers all students and locations with that company. This application is pending availability of funding. Please wait till funding becomes available to make commitments to partners for interns. An application from the Internship Host must be on file before we can process the student for payment.
Current Host Applications are good from September 2016 to the end of August 2017. New Applications will be required September 2017.
Please discard/destroy all old Host Agreement forms. Old forms will not be accepted. Updated 10/06/16



The Internship Host Application is now online! Please send the link below to your hosts. They can sign electronically, and enter the system to enter their supervisors, worksite information. This will also allow them to track the hours worked by their students.

https://worksites.nycdoeopsr.org/Pages/Register.aspx

If you need an offline copy of the organization, you can use this document.


2) Ask Students To Complete Required Forms (Updated 6-13-16).

The Internship Management System now generates a SIF 1 when all information required to complete the application in the System has been entered.

Please do not have students take the SIF 1 form below home to be signed. Please use the SIF 1 form below to collect whatever information you may need and hold it for entering students into the new system.

SIF 1 - Parental Consent and Placement Information



SIF 2 - Training Plan


This form still needs to be completed and submitted to our office prior to final approval in the new system. Please try to send with the completed SIF 1.



3) Nominate your students in the Internship Management System.


ALL Work Based Learning Coordinators MUST be trained on the Internship Management System (IMS)


Using the information you've collected on the SIF 1 document above, fill in the Application in IMS for your students. You will need to have committed Worksites in the system to attach to students and detail their internships. Once you have filled in all the necessary information and the student application/internship information is complete in IMS, you will be able to print out a completed SIF 1 from the system for them to take home for Parental signatures. Students over 18 can sign for themselves.

When the student returns the completed, signed SIF 1 to you, and you and the student have signed the SIF 2, you may submit both of them to our office, either by scan/email or by fax

Please be aware that an application for which all information entry has been completed in IMS is only an indication that a student is ready to Onboard, it does not mean the student is cleared for work.

During this process, you should confirm that your students have the necessary documentation required to work in the U.S.
(I-9 Form), which they will need to present in order to Onboard. You can use the checklist above to track what documents you have seen.
  • All students under 18: Working Papers in the correct age group (note: the Application for Working Papers is not sufficient, students must have the actual Working Papers in their possession)
  • Photo ID to establish identity: School ID, State ID, U.S. Passport, etc.
  • Document that establishes eligibility to work:
    • Social Security Card (without disclaimer)
    • Non-citizens: Permanent Resident Card or Employment Authorization
    • For others, please see the List of I-9 Verification Requirements below

I-9 Verification Requirements



I-9 Form - Please print out and have your students fill in and sign the form on page 7 (pages 1-6 are instructions). They will need to bring this form with them to Onboard. You may also submit it electronically with their completed and signed SIF 1 & SIF 2. Please do NOT submit electronic copies of Employment Verification Documents required for Onboarding



4) Students attend an Onboarding Session at the Queensboro Plaza Office/Skype session from school.

Next Steps guidance for students whose Online Application is complete:
Latest update 6/13/2016


For details about what to bring for onboarding, please visit this page: click here.

5) Approval to Start Work

No interns may start work or be paid until our office notifies you that you are complete in the system. This Approval must be renewed each term.

2016-17 Payroll Schedule



Timesheets

Note: schools are required to keep signed copies of all timesheets for seven years. These are official records of the days and times that students worked, and must be kept on file (subject to audit).


Self-Insurance Letters

Liability coverage for students in authorized CTE Internships is automatically in place - no further action is required. If an Internship host requests a letter confirming this coverage, please download and complete the form. The request must be sent by a DOE school or office, and sent to:
Arlene Carragher at acarragher@schools.nyc.gov
Legal Services
NYC Department of Education
52 Chambers Street 308 - D2
(212) 374-5027